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Category Archives: communicating OHS messages

Six Secret Principles to an Effective Workplace Safety Campaign

In the brilliant book, Made to Stick, by Chip and Dan Heath, they discussed a 1999 research project by a team of Israeli researchers.  In this study, 200 award winning ads were classified into six templates.

They then classified 200 unsuccessful ads and found that only 2% could be classified into the six templates.

But wait there’s more…

The researchers brought in three groups of novices and got them to create three ads for three different products.  The first group received information on the products and no ad design training.  The second group was trained for two hours by a creativity instructor, while the third group was trained for two hours on the six templates.

For all groups, the best best ads were selected by a creative director and tested with consumers.

The group that was trained on the six templates was the clear winner with a 55% more positive attitude rating towards the product advertised and also rated 50% more for creativity by consumers.

The Six Secret Advertising Principles

Based on the research study, the Heath Brothers came up with six advertising principles.  These can also be used to powerfully transform your safety communication to improve message recall and understanding.  Here is a list of the SUCCES principles:

Simple – Use simple and easy to understand language.  Only communicate one core message and make it as short as possible.  Avoid decision paralysis where the more information a person is given, the harder it is for them to make a decision.  Think metaphors and proverbs that contain highly informative information in a bite-sized take away.

Unexpected – Common sense is the enemy of sticky communication.  When our brain’s guessing machine fails, it wants to work out why it was unable to guess.  This surprise grabs our attention, so that we can be prepared in the future.  By trying to work out what went wrong, our brain is more likely to remember the information.  A good example is the Enclave television ad.

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Concrete – Information that is communicated with lots of words to describe say, a process, is called abstract.  The information can be difficult for novices to understand.  To help people understand the information you need to make it more real-life or concrete.  Give real world examples, make comparisons to other similar things that people will understand, use visuals to explain such as photos, video and diagrams.

For example:  A successful campaign that was undertaken to educate people about the high levels of saturated fat in movie popcorn was to compare the saturated fat content of a bag of popcorn as being equal to two big Macs.  Telling people that they are eating 37g of saturated fat is abstract and has no real meaning, unless you’re a dietician.  Instead, talk in a language that people can understand, which in this case was comparing the fat content to a well known high fat product.

Credibility – In Influence: The Psychology of Persuasion, Robert Cialdini talks about social proof.  One way humans determine what is correct is to find out what other people think is correct.  In particular, we view behaviour as more correct in a given situation to the degree that we see others performing it.  Having credible spokespeople is important in any safety campaign.  These can be anti-heros who have been injured by an unsafe practices that are better at motivating staff to change than senior management.  After all, they’ve experienced first hand the consequences of poor safety and can talk about how it affected their life.  Viewers will look to the spokesperson to model their own behaviour.

Emotional – Despite economists wanting to believe that we make logical, unemotional decisions, the truth is hitting people’s emotions is important for change.  Giving people analytical, logical reasons to stay safe aren’t always effective.  Put emotion into your communication.  Make people care.  It can be as simple as talking about a person affected by poor safety.  Humanise it.

Story – This leads us to using stories to communicate your messages.  Stories are tremendously powerful and help provide an emotional connection to information.  They are especially useful when your audience is resistant to change or in denial about the safety issues.  Become a story finder in your company.

Sometimes you can’t include all of these in your communication, but the more you can include the better.

The most powerful way is to get a credible spokesperson telling their story which covers three principles (eg: Credibility, Emotional, Story).

How can you start to incorporate more of these principles into your communication?

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How to avoid decision paralysis among your staff

Too many choices makes us exhausted. Photo credit: Flickr, Ohdarling

It sounds counter intuitive but the more options you give staff, the harder it is for them to make a decision.

Multiple choices actually make us more likely to freeze in action and retreat to the status quo.

According to Chip and Dan Heath in the book, Switch, numerous choices induces Decision Paralysis.  Choices can be deadly for change – because the most familiar path is always the status quo.

In fact, lots of choices can be exhausting.  Ever spent a day shopping and felt exhausted at the end?  It wasn’t just from all that walking.  All of those choices literally makes your head spin.  When it comes to company change, what often looks like laziness is actually, just exhaustion.  Change is hard for people as it wears them out.

Leaders may pride themselves on setting high-level direction believing that they can state the goals and actions.  However, big picture hands off leadership isn’t likely to lead in a change situation.

Change can be paralyzing because of all the details.  Staff need to be directed into what they need to do.  Called “scripting the critical moves”, leaders need to think of what behaviour changes are required and document these.  For best impact, the new changes need to become part of a routine.

In “Switch”, the example was given of General Motors concerning new safety behaviour:

  1. Everyone is required to wear hard side shields and safety glasses.
  2. No-one can expose any bare skin (no shorts or short-sleeve shirts).

While in the book, Made to Stick by Chip and Dan Heath, they said that to make ideas sticky, you need to work out the core.  Too many messages, can be paralyzing for decision-making.  In fact, psychologists have discovered that when there is too much complexity or uncertainty, people will make irrational decisions.

Having a core message reminds people of what’s important.  For example at South West airlines, staff make all of their decisions based on the line “We are the low cost airline”.  This helps employees make better decisions about what is right for customers and South West.

When trying to get your messages down into one core message, think of a proverb – it’s compact and core.  One short sentence can pack tremendous wisdom.

Absolute power corrupts absolutely

To err is human (To forgive divine)

So the bottom line here is that when creating a training program, marketing a new product or even selling an idea – you need to distill your message into one core message.  The shorter the better.  Because the more messages you have, the more confused people will get and they’ll end up resisting what you say.

 

 

 

 

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How to get Senior Leaders More Involved in Company Communication

Anchor-handling tugboats battle the blazing re...
Incidents like the BP disaster have been blamed on poor senior communication. Image via Wikipedia

Senior leaders drive the culture of the company.  It’s crucial that they are seen and involved with induction training as a way of welcoming new starters.  And that they are vocally behind any new company initiatives.  In the words, of Dick BrownThe culture of a company is the behaviours of it’s leaders.  Leaders get the behaviour they exhibit and tolerate“.

Margaret Heffernan author of the book Wilful Blindness found that the BP Oil disaster was at some level caused by senior leaders who were cut off from how the business operates.  Their assumed power gave them a distorted view of their own skills which made them rely on snap judgements and received wisdom.  Heffernan says “It’s power.  Not your power.  It makes you intrinsically more optimistic and detached from the reality of the world.  You become psychologically cut off”.

That is why CEO’s that have been involved with the Undercover Boss series learn so much about their company when they go undercover and work at a variety of job roles within their own organisation.  Recently, in Australia this has been highlighted in a small safety undercover study called “The Skeleton Project”.

Rose Coloured Glasses

Back when I was a young, green and keen market research manager, I quite innocently told the Managing Director and Owner of the Market Research firm I worked for that everyone was always nice to him because he was the boss.  He was shocked at that suggestion believing that people genuinely liked him because he was a great guy.  His denial meant that he would constantly flirt with the young female staff because he believed that he was cool.  He wasn’t.  And my comment pretty much stopped me from being able to continue working there.  His ego couldn’t cope with the obvious truth.

Many companies end up with powerful executives who are surrounded by people who act as buffers and who omit the whole truth.  They are always prepared to give the boss a candy coated version of events, despite the reality.

Successful company leaders ask lots of questions about the company and surround themselves with people who will tell them the truth.

And just like Kris Cole said in last week’s article “leaders should not just talk, but the other half of talking – listening.  You know, even leaders have two ears and only one mouth and even leaders should use them in those proportions”.

For senior leaders to be able to communicate effectively with workers means that they really have to be able to ‘walk in their shoes”.  Great leaders manage by walking around and talking to people, no matter what their level.

And with this knowledge, they are able to give more truthful and believable presentations to their staff with real information that’s required.

Walking the talk

Workers don’t take speeches on-board, it is action that they want to see.  It’s important that senior management support all company initiatives by being involved in roll-out presentations, taking action on any behaviour that is contradictory and discussing measures to track progress.

Senior leaders need to:

  • use stories and metaphors to help people understand their messages.
  • talk in ‘word pictures’.
  • use actual visuals that explain information more quickly than words alone.

Being Real

There are times when senior leaders are too busy to communicate with workers on a regular basis.

An effective time-saving method is for them to be filmed introducing a new initiative that gives an explanation of why, what, how, when and where the new initiative will be implemented.

Their script must be written in their own words and be conversational and friendly.  Viewers will be turned off if they even get a sniff of superficial words and posturings.  Where possible, clear visuals, stories and ‘word pictures’ should be used for optimal results.

And once that is done and distributed, the work doesn’t stop there, senior leaders must publicly announce the results of the new initiative and seen to be involved at keeping the initiative on track.

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10 Ways to improve your Workplace Safety Communication

Everything we do is communication.  And it is no wonder that research studies point to 70% of workplace mistakes being caused by poor communication.

How we start our message often determines the result.

According to Crystal Clear Communication, by Kris Cole, people quickly determine the meaning of our message and whether they will be receptive at the beginning.  We only have a short time to get our messages across :

  • 2 minutes when we are face to face
  • 30 seconds on the telephone
  • 10 – 15 seconds by voice mail.

So the more important the message, the bigger the need to plan what you are going to say.

Here are 10 ways to grab engagement with workers when talking about a new or existing safety initiative during your next toolbox talk, safety initiative launch or other safety meeting.

  1. Start with explaining the current safety status.  This can best be shown with a visual. In 1994, when the new CEO of IBM, Lou Gerstner was brought in to fix a troubled IBM, he put two charts on the wall to show how the market share had dramatically fallen.  Until that point in time, IBM staff refused to believe IBM was in trouble (they lost $8 billion that year).  A picture tells a thousand words.  IBM-ers quickly saw the message.
  2. Customise your safety information.  If your message involves talking at various sites.  Talk about their individual safety records, not about the company as a whole
  3. Explain the benefits of the safety initiative Talk about the thinking behind it and how it will effect staff, their family and the company.  For example, you can let people know how much you expect a new training program will contribute to a reduction in injuries and the consequences of that.
  4. Get people involved with your message.  If you are talking to a group of people, get people actively  involved.  Ask them questions.  Get them to do a demonstration of how they are lifting with an expert there to point out how they can improve and what potential damage they could be doing to their bodies.  Another idea is to ask workers where they believe the new safety posters can be best placed.  What other strategies can you think of to get people to help with disseminating your message?
  5. Repeat your message via different communication methods over a period of time. Use posters, video content, email newsletters, and letters from the GM.  Put together a schedule of communication events that constantly drip-feeds your message.
  6. Tell stories. The right brain prefers story.  It also provides an emotional connection to information that people will remember.  What real-life workplace stories can you use that show the importance of safety?
  7. Reward in public, condemn in private. Recognise high performing safety leaders or change leaders publicly.  This will encourage others to work more safely.  For those that are not doing the right thing, this needs to be done privately.
  8. Use positive language. Avoid words like ‘don’t’ and can’t.  Focus on the behaviour you want, rather than talking about what you don’t want.
  9. Expectation Clarity. Let everyone know what it is expected of them and how you will be measuring it.  Clearly set goals and targets.
  10. Follow up with Action. While workers might accept your words, they will want to see action that you believe what you say.  Keep communicating with them and checking on their progress.  Remember, the old adage “Actions speak louder than words”.

What else would you add to this list?

Seven Communication Tips for Workplace Safety
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How to write the CEO Safety Speech

JimTedisco(cropped)

Image via Wikipedia

Every company CEO knows how important it is to talk about the importance of safety within the company and to align staff with the safety culture.

How the safety speech is written depends upon it’s form of delivery (eg: written speech for the annual report, face to face presentation to staff or video presentation) and the audience.   Ideally, the speech is tailored as much as possible to the particular group of workers as this will get more traction.

Another area is to consider is whether the speech is about a new safety program being introduced into the company or a speech that is talking about the current safety status.  Both of these types of speeches need to be approached differently.

Introducing a New Company Safety Initiative

In Blue Ocean Strategy, authors W. Chan Kim and Renee Mauborgne, believe that any new company initiative needs to be introduced to all levels of staff (not just senior management) by a three step process.

  1. Engagement – Allow all workers to have input into the strategic decisions that affect them by asking for their feedback.  This shows respect for staff and their ideas.  It also can contribute to better strategic decisions.  Ideally, you are able to do this step before the new safety initiative speech is undertaken.
  2. Explanation – Everyone who is involved is given a clear explanation of the thinking underlying the new decision.  This is to build trust in regard to management decisions.
  3. Expectation clarity – Once the strategy is finalised, managers clearly state the new rules of the game.  Goals and targets are set. Expectations for staff are clearly communicated.

In other words, to introduce a new safety initiative, the speech needs to contain information about:

  • the current safety performance and why it needs to be improved  (explanation)
  • the benefits to staff, company and community (expectation clarity)
  • any negatives (explanation)
  • how the new safety initiative will be measured and what is expected from each staff member (expectation clarity).

The Current Safety Status Speech

Once a new safety initiative has been introduced, it is vital that the CEO or other senior company representative gives regular progress speeches to staff.

As Dick Brown was quoted as saying in Execution, written by Larry Bossidy and Ram Charan: The culture of a company is the behavious of it’s leaders.  Leaders get the behaviour they exhibit and tolerate“.

After all, staff won’t believe that the company backs its safety messages, until they see the proof of action.   So it’s worthwhile that the CEO gives a regular progress report.

In fact, according to Jim Collins and Jerry Porras in Built to Last, social psychology research indicates that when a leader publicly espouses a particular view, they become much more likely to behave consistently with that point of view even if they did not previously feel that way.

So there are two real benefits obtained from the CEO talking about company safety to staff.  The first one is that staff will be more persuaded to change their safety behaviour after listening to the CEO and the second one is that the CEO will start to behave more in line with the new safety initiative and as staff are more likely to believe action rather than words, staff will start to alter their behavior as well.

When it comes to writing this speech, the following need to be included:

1. Make it relevant to your audience – In the speech, make reference to their safety record as it can differ by site.  If you do have more than one site, it can be beneficial to compare that site to the best performing site to encourage some healthy competition.

2. Site Visit -  Enable the  leadership team and employees the opportunity to discuss safety issues with the CEO. This is important to showing that the CEO really does care about their safety and is serious about change.

2. Recognise high performing safety leaders or change agents.   As well as congratulating each of these people in person, it is also important to mention these leaders in any safety talk.  This will shows that the CEO will reward those who work safely and it will also encourage others to work more safely.

3. Use stories. Where possible, include any examples of staff/sites who have improved safety.  Stories help provide an emotional connection and help people to remember.  They are particularly useful when you need to get people to remember data.

5. Make it simple. Keep the messages down to 3 -5, as brain studies show that this is the maximum amount of information people will remember.

Remember that staff want to feel safe in their own workplace.  They also look to the senior leader to see evidence that safety is important.  And while they might listen to your words, it really is action that they want to see.  So by undertaking individual site visits and checking on their progress will really show that the CEO means business when it comes to safety.

See how the experts do it:

Delivering the CEO Safety Speech – An Interview with Stuart Jaquet, Lafarge Plasterboard Australia

Seven Communication Tips for Workplace Safety
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How to Improve Manual Handling Training and Awareness

One in three injuries to Australian workers are caused by manual handling, with inexperienced staff at greater risk.

Back in 1986, the New Zealand Accident Compensation Corporation was faced with increasing back injuries and decided to launch a nationwide television campaign to promote good lifting and bending techniques among the general public.

The campaign consisted of a one minute television ad shown at peak viewing times that motivated people to bend their knees whenever they were going towards the floor to either lift or put down objects.  In addition, a 25 minute training video was produced called “The Bad Back Video”.

The results of 1,000 randomly selected respondents were quite remarkable.

The survey findings were based on those who had seen one minute ad:

•    Fifty-four percent of the respondents were aware that lifting, bending and strains were a major cause of back injury.

•    While 88% of those who had seen the ad, said that they had modified they way they treated their backs, while 49% had changed their lifting behaviour.

Doctors, schools and industry all took some of the promotional materials and used them to train patients, students and workers.

There are some flaws to these research findings (eg: how did people lift a year later?, what percentage of people were aware of the major causes of back injury before the ads?)

But it does raise an interesting fact.

Video is a powerful way to inform and educate viewers on correct lifting techniques. To properly train manual handling techniques, video modules are required.

For those of you who have tried to increase awareness of manual handling tasks using photos, you know that the the learning task is next to useless.  By using video for learning, you will greatly improve your training outcomes.

If you want to see how a manual handling training program was successfully implemented across Australia and New Zealand to train 3,000 plasterboard workers, read this manual handling case study.

This information was taken from “Back injury prevention – Awareness versus Performance” by Leornard Ring , Professional Safety, July 1989

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Announcing New White Paper: Seven Communication Tips for Workplace Safety Messages

Getting Safety Training Messages to stick can be Tricky.  This New Report reveals the Key Factors behind Successful Workplace Safety Communication and how to implement them.

Melbourne, Australia (7 October, 2010) – Digicast Productions, a safety and induction training video production house, today released a new white paper “Seven Communication Tips for Workplace Safety Messages”.

Effective communication is vital to get staff and contractors aligned and working towards a positive safety culture.  Yet, just providing training to work safely is not always enough.  How we communicate about safety influences whether or not people will accept or reject our safety messages.

The main objective of any safety communication program is to change behaviour.  But how does a safety, training or human resources professional change attitudes towards safety?

Find out how in this exclusive white paper, which also looks at:

  • The secret to developing highly successful safety communications programs
  • How to develop a workplace safety message strategy
  • Seven tips to improve both your written and verbal safety communication
  • How the Gypsum Board Manufacturer’s of Australasia (GBMA) promoted manual handling techniques to 3,000 workers across Australia and New Zealand.

For a complete copy of the whitepaper, visit http://info.digicast.com.au/workplace-safety-messages/

About Digicast Productions

Established in 1991, Digicast is an Australian vendor of customised safety and induction training videos. Thousands of people each year worldwide are trained with Digicast training videos. For more information, visit Digicast at www.digicast.com.au or The Workplace Improver blog for training tips, www.digicast.com.au/blog.

Contact Marie-Claire Ross
Digicast Productions
+ 61 3 9696-4400
mc@digicast.com.au

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Do you make these mistakes in your workplace safety communications?

This safety poster has helpful manual handling tips but fails by showing the wrong behaviour. Only show the behaviour you want.

Effective communication is vital to get staff and contractors aligned and working towards a positive safety culture.

Yet, just providing training to work safely is not always enough.   How we communicate about safety influences whether or not people will accept or reject our safety messages.

A lot of companies produce training about a particular safety topic or  communicate awareness with lacklustre results.

We have found that the following issues often let safety communication down:

  1. Infrequent safety message reminders – Multiple message placements are the key to getting staff to remember new safety messages.  Try and get workers to engage in your safety messages in different formats (such as watching it, hearing it and reading it).  People learn in a variety of ways, so an effective safety campaign needs to use a variety of communication methods.  Messages need to be distributed in multiple ways and multiple times. Workers will need six or more separate exposures to your message to remember.  Use video, newsletters, posters, meetings, events and training sessions.  The more the better.
  2. Messages aren’t credible - Senior management play an integral leadership role in establishing the culture of a company including safety.  Effective safety leadership needs to be led and driven from the top.  Staff look at senior leaders actions to see whether new safety messages are being taken seriously.  Are your senior leaders really supporting the new messages or are they just playing lip service?
  3. Messages aren’t consistent – Good safety communication campaigns have alignment with all departments who are all working towards the same outcome.  This means working with all departments before you launch your safety messages and ensure that they will work with you and not against you.  A common example is that the production manager will push for speed, while the safety manager will tell people to work safely and cautiously.
  4. Overuse of negative language – When writing your safety messages, it is important that positive language is used that focuses on the behaviour you want and not the behaviour you want to avoid.  It also needs to communicate the issue in friendly language rather than rule-based or blame-centric writing.  You will get little traction of your message if you blame workers for the current state of affairs.
  5. Lack of consequences – It is important to introduce the new safety initiative by first explaining to everyone what the current problem is and the issues it is causing.  Then, managers need to explain the new rules of the game and the expectations.  It is also really important to let workers know of the consequences of not following the new guidelines.  This means letting staff really understand that poor safety behaviour not only puts themselves at risk, but the safety of other workers.  Let them know the effect this will have on their personal life and their family.

Of course, there are a lot more mistakes, but these are the main ones.

What can you do to improve your safety communication?

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How Standardizing your Safety Communication improves Workplace Consistency

When it comes to training staff on safety or procedures, one of the biggest problems many of our clients talk about is the difficulty of training staff consistently across numerous sites.

Often, staff are taught different information from one site to the next. And when you have hundreds or thousands of staff, this can be problematic.

It often results in different levels of productivity and a wild variation in safety records across the board.

Unless companies have a standardized approach to their training,  variations in the training message will create a workforce that is not aligned and working together to reach the same goals.

Buddies – Friends or Foe?

One area where this can be quite problematic is the buddy system form of training.

According to Wikipedia, the buddy system is a procedure in which two people, the buddies, operate together as a single unit so that they are able to monitor and help each other.  In training or the induction of newcomers to an organization, the less experienced buddy learns more quickly from close and frequent contact with the experienced buddy than when operating alone.

The buddy system is a good system that research has found provides optimal induction training.  However, the buddy system is only as good as the buddy doing the training.  What can sometimes happen is that companies assume that workers will train new staff the right way.  But what can happen if staff have had inconsistent training, is that they perpetuate more inconsistent training.  So new staff end up being taught different processes and safety information, which over time, can result in disastrous consequences.

The solution is to provide everyone with consistent training and the same stardardized messages.  Only then does the buddy system work effectively.  In fact, it will work extremely well and further reinforce messages and understanding.

Systemizing your Messages

The key to getting your workforce all understanding your safety and training messages in unison is the simple reinforcement of facts.  Repeatability and standardization of message are key.

And one proven way is to develop training videos for your company.  Even better if you can create other communication types that convey your core messages that hit all of the senses (see it, touch it, hear it etc).  Only then will you get message standardization.  And as a training video automates the messaging, it is a cost effective way to get consistent message understood by your workers no matter where they are located.

Helping Senior Leaders Lead

One further benefit is that when the CEO needs to visit different sites across the country, he or she will do a far better job communicating to all the workers who are all aware of the company stance on safety, the company vision and goals.  Rather than spend time writing different speeches to cater for the differing levels of safety awareness, the CEO can go and out communicate and engage knowing that everyone is on the same page.

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How Poor Communications results in Workplace Mistakes

Research studies tell us that 70% of workplace mistakes are a result of poor communication.

Communication failures can be costly.  It can cause loss of business, accidents, frustration, hostility, high employee turnover, low productivity and much more.

According to Kris Cole, who wrote the book Crystal Clear Communication, there are quite a range of communication difficulties.  These being:

  • Not explaining goals or priorities properly
  • Not listening
  • Not understanding fully and failing to ask questions
  • Mind made up, preconceived ideas
  • Not understanding others’ needs
  • Not thinking it through clearly, jumping to conclusions
  • Losing patience, allowing discussion to become heated
  • Short of time
  • Bad mood
  • Failure to explore alternatives

But it’s not just personal communication that can go awry.  Business communication will also fail to miss the mark, if those responsible for corporate communication have the same communication difficulties as mentioned above.  That’s why it is so important when companies commence a training video that all of those involved in the process are on the same page.  Otherwise, the training video process can be drawn out and in danger of missing the mark.

Where in your daily life can you change your communication style to ensure mistakes get reduced?  And for company communication, how can you make sure it is unified with all those responsible aligned with the same agenda?

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